Falcon Fire Protection District
Procedure for Handling Records Requests
When responding to a records request, the Falcon Fire Protection District (�District�) shall make every effort to respond within three working days as required by � 24-72-203(3)(b), C.R.S. The District can issue up to a seven-working-day extension if it finds extenuating circumstances exist, as described in � 24-72-203(3)(b), C.R.S. A request is received by the District the day an e-mail, fax or letter containing a request from the requestor is opened. The three working-day response time begins the first working day following receipt of the request. A request received after 5 p.m. or any day the District is officially closed will be considered received as of the following working day.
Fees for Document Retrieval, Review, Copies and Release of Records:
When a substantial request is made � requiring the production of more than 25 pages of documents or the use of more than one hour of staff time to locate or produce records � the District will charge the requestor for all copying expenses and reasonable, actual costs associated with staff time in accordance with � 24-72-205(5)(a), C.R.S. and applicable law.
When the number of pages produced in response to a records request exceeds 25 pages, the District will charge $0.25 per page for all documents photocopied. When researching, retrieving, reviewing or producing records consumes more than one hour of staff time, the District will charge $30 an hour for all staff time after the first hour associated with researching, retrieving, reviewing and producing records for a requestor. The District also may charge an hourly rate not to exceed $30 an hour (after the first hour) when specialized document production or specialized skills are required to research, retrieve, review, locate, compile or produce records pursuant to a records request, including the use of third-party contractors. Any costs charged to a requestor shall not exceed the actual cost of producing the records, in accordance with � 24-72-205(5)(a), C.R.S., and applicable law.
For requests where the District anticipates more than 25 pages will be produced and/or more than one hour of staff time will be consumed, the District will provide a requestor with advance notice and an estimate of compliance costs. Such costs must be paid in full before the production of records unless alternative arrangements have been made through the District.