The following are general policies concerning the release of records:
1. Every Records Request shall be submitted to the Districts Custodian of
Records in writing and be specific as to the information desired.
2. If any question arises as to the propriety of fully complying with a Records
Request, the Custodian of Records shall immediately forward it to the Districts legal
counsel.
3. The Districts legal counsel shall determine the Districts obligations under
the applicable Federal and/or State law(s). If the Districts are permitted to comply with
the Records Request in whole or in part, the Districts legal counsel will so notify the District's Custodian of Records, who will assemble the disclosable requested documents
for inspection and/or copying in accordance with applicable Federal or State law.
4. If the Districts legal counsel determines the Districts are not permitted by
Federal or State law to comply with the Records Request in whole or in part, legal
counsel shall provide a written response to the party submitting the Records Request
stating the legal basis upon which the Records Request in whole or in part is being
denied.
5. The Custodian of Records may set the time during normal office hours and
the place for records to be inspected and require that the Custodian of Records or a
delegated employee be present while the records are examined. Pursuant to CORA, all
records must be made available for inspection within three (3) working days, unless
extenuating circumstances exist. The deadline may be extended by seven (7) working
days if extenuating circumstances exist and the requesting party is notified of the delay
within the statutory period.
6. A person granted the right to inspect District records will also be furnished
copies requested at a cost of $.25 per standard page. The charge for providing a copy,
printout or photograph of a public record in a format other than a standard page will be
assessed at the actual cost of production. Additionally, in those cases where the location
or existence of specific documents must be researched and the documents must be
retrieved, sorted or reviewed for applicability to the request, and such process requires
one or more hours of staff time, the Districts may charge a research and retrieval fee at a
rate not to exceed $41.37 per hour. Production of electronic records will be charged at the
hourly research and retrieval rate.
7. When practical, the copy, printout, or photograph of the requested record
will be made in the place where the record is kept, but if it is impractical to do so, the
Custodian of Records may allow arrangements to be made for the copy, printout, or
photograph to be made at other facilities. If other facilities are necessary, the cost of
providing requested records will be paid by the person making the request.
This policy shall supersede any previous policy related to records requests.