Pursuant to Resolution No. 2016-06-07, which was adopted by the
Belford South Metropolitan District Board of Directors, the District�s Official
Custodian is authorized to impose the maximum fees set forth in Section 24-72-205
(6), C.R.S., as amended from time to time, for all costs incurred on the research
and retrieval of public records requested under the Colorado Open Records Act.
Copies, printouts, and/or photographs of public records in a format other than a
standard page will be charged at actual cost. All requests for copies or inspection of
public records must be submitted in writing to the Official Custodian. Upon receipt
of a written request, the Official Custodian shall notify the requester if the records
are readily available for inspection. If the records are in active use, in storage, or
are otherwise not readily available at the time of the request, the Official Custodian
shall set a date and time within three (3) working days of the request when such
records will be available. If extenuating circumstances exist, then the Official
Custodian shall notify the requester of this fact in writing within the initial three (3)
working day-period and shall make the records available within seven (7) working
days thereafter. Inspections of public records shall take place during regular
business hours at the office of the Official Custodian and may not preempt or take
priority over previously scheduled official District-related business activities. Copies
of public records will be delivered by the Official Custodian to the requester via
United States mail, other delivery service, or facsimile only upon receipt of payment
for all costs associated with records transmission, or upon making arrangements
for receiving payment, unless recovery of all or any portion of such costs or fees
has been waived by the Official Custodian. The District may not charge any
transmission fees for records delivered via electronic mail. Upon receiving payment
or making arrangements for payment, the Official Custodian shall send the records
to the requester as soon as practicable, but not more than three (3) working days
after receipt of such payment.