1.) An appointment should be made to review files.
2.) File requests can be submitted in writing by letter, fax, email or requested by telephone at the District's Principal Business Office.
**** All requests should include:date of request, company name (if applicable), requester name, address and telephone number and whether requester will review records at the OFPD office or pick up copies from the OFPD office.****
3.) Upon receipt of the request, OFPD has three (3) business days to gather the requested information. If extenuating circumstances exist, then OFPD has up to seven (7) business days to gather the requested information, or a reasonable time period as defined in the Colorado Open Records Act.. After all information is collected, the requester shall be notified and a time shall be set for requester to either pick up the records or review the records at the OFPD office.
4.) At the time of pickup or review of records, all requesters will be required to provide photo idenitification, such as a driver's license or state photo identification.
5.) With an internal review of records, the requester may take notes, bring tape recording devices and/or portable computers. Outside photocopiers are not allowed. Files will be reviewed on the premises.
6.) For the reproduction of materials: black/white copies general (agendas, minutes, etc...) - $.25 per page, color copies general - $.50 per page, research and data retrieval - $25.00 per hour with the first hour free, duplication audio: CD's/DVD's (voice recorded) - $10.00/CD/DVD, maps/large drawings- a)24x36 printout-$15.00, b)11x17 printout - $10.00, c)8.5x11 printout - $5.00, d)email PDF -$5.00, e)color aerial photo - $30.00 (add an additional $5.00 for maps on CD-Rom in digital format). Emailed copies are at no charge. A fifty percent (50%) deposit is required prior to embarking on any work on all requests requiring more than one (1) hour of research and/or preparation of documents. In addition, this deposit shall include estimated legal fees, fees of outside consultants retained on behalf of the jurisdiction, overhead and equipment. This shall also include a charge for supervision and staff time at the set fee of $25.00 per hour. No copies requested are released until full payment has been received.
Any copying jobs over 50 pages go to an outside copy service and will be available for pickup or mailing within three (3) business days, with reproduction costs set by the outside copying service. Payment in the form of cash or check must be made at the time the copies are received in person or prior to mailing. A fifty percent (50%) deposit is required prior to embarking on any work on all requests requiring more than one (1) hour of research and/or preparation of documents. We do not accept credit cards.