The Official Custodian may charge the following fees (collectively,
“Fees”) for responding to a Records Request:
(i) Printouts, photographs, and copies, when requested, will be provided at a cost of twenty-five cents ($0.25) per standard page, and at the actual costs of production for any non-standard page (“Copying Fee”), except that no per-page fee will be charged for providing records in a digital or electronic format. A standard page shall mean an 8.5-inch by 11-inch black and white copy.
(ii) When it is impractical to make the copy, printout, or photograph of the requested record at the place where the record is kept, the Official Custodian may allow arrangements to be made for the copy, printout, or photograph to be made at other facilities and the cost of providing the requested records will be paid by the person making the request (“Outside Copying Fee”).
(iii) If a copy, printout or photograph of a public record is necessary or requested to be provided in a format other than a standard page, the costs will be assessed at the actual cost of production (“Production Fee”).
(iv) If data must be manipulated in order to generate a record in a form not otherwise used by the District, such data manipulation will be assessed at the actual costs to the District (“Manipulation Fee”); however, the District is in no way obligated to generate a record that is not otherwise kept, made, or maintained by the District.
(v) The cost for transmitting the requested records will be charged at the actual cost of such delivery (“Transmission Fee”). Transmission Fees will not be charged for transmitting any record via electronic mail, when requested.
(vi )When the location or existence of specific documents must beresearched and the documents must be retrieved, sorted or reviewed for applicability to the request, and such process requires more than one (1) hour of staff time, the Custodian may charge a research and retrieval fee not to exceed $41.37 per hour, or the maximum amount allowed by the Executive Committee of the State Legislative Council, whichever is greater (“Research and Retrieval Fee”). If an individual submits multiple open records requests in any five (5) working day period, the Official Custodian may aggregate such requests for the purposes of calculating and charging the Research and Retrieval Fee, such that only one (1) hour of research and retrieval is provided without charge for all records requests submitted by the same individual within any such period.
(vii) If any requested records are protected by a privilege (for example, but not limited to, the work product or attorney-client privileges) the District may charge the actual costs of creating a privilege log identifying the privileged records (“Privilege Fee”). If legal assistance or review is necessary to create the privilege log, the Privilege Fee may include the actual costs for such legal assistance.