Inspection of Public Records, All "Public Records" of the District, as such term is defined in Section 24-27-202(6), C.R.S., shall be available for public inspection by any person at reasonable times as provided in CORA, except as otherwise provided in CORA or as otherwise provided by law. All requests to inspect Public Records shall be in writing and delivered to the Official Custodian or his or her designee. Upon the receipt of a written request to inspect Public Records, the Official Custodian or his or her designee shall set a date and hour at which time requested Public Records will be available for inspection, which date and hour of inspection shall be three (3) working days or less from the date such Public Records were requested for inspection unless extenuating circumstances exist as provided in Section 24-72-203(3)(b), C.R.S. The day the request is received, weekends and legally recognized holidays shall not count as a working day for the purposes of computing the date set for inspection of Public Records. A modification to a request for Public Records is considered a new request.
2. Notification for Inspecting Public Records Not Under Control of the Official Custodian. If the Public Records requested are not in the custody or control of the Official Custodian, the Official Custodian or his or her designee shall notify the person requesting to inspect such records that said records are not in the custody or control of the Official Custodian. The notification shall state in detail to the best of the Official Custodian's knowledge and belief, the reason for the absence of the records, the location of the records, and what person has custody or controls the records.
3. Notification for Inspecting Public Records in Use or Otherwise Unavailable. If the Public Records requested are in active use, in storage, or otherwise not readily available at the time requested, the Official Custodian or his or her designee shall notify the person requesting to inspect the Public Records of the status of the Public Records. Such notification shall be made in writing if desired by the person requesting to inspect the Public Records.
4. Fees for Copies of Public Records, The Official Custodian or his or her designee shall furnish, for a fee as set forth herein, a copy, printout, or photograph of the District's Public Record requested by the person inspecting said Public Record. The fee shall be twenty-five cents ($0.25) per standard page, or such other amount as authorized by Section 24-72-205(5), C.R.S., for a copy of the Public Record except as follows:
a. When the format is other than a standard page, the fee shall not exceed the actual cost of providing the copy;
b. If other facilities are necessary to make a copy of the Public Record, the cost of providing the copy at the other facilities shall be paid by the person requesting the copy;
c. If the Public Record is a result of computer output other than word processing, the fee for a copy, printout, or photograph thereof may be based on recovery of the actual incremental costs of providing the electronic services and products together with a reasonable portion of the costs associated with building and maintaining the information system;
d. If, in response to a specific request, the District has performed a manipulation of data so as to generate a record in a form not used by the District, a reasonable fee may be charged to the person making the request, which fee shall not exceed the actual costs of manipulating the data and generating the record in accordance of the request; and
e. Where the fee for a certified copy or other copy, printout, or photograph of a Public Record is specifically prescribed by law, that specific fee shall apply in lieu of the fee(s) set forth herein.
5. Research and Retrieval Fees. In addition to the fees set forth above, the Official Custodian or his or her designee may charge a nominal research and retrieval fee of $25.00 per hour for time spent by the District's directors, agents and consultants researching, retrieving, gathering, collecting, compiling, preparing, redacting, and/or otherwise manipulating records in order to respond to a request for Public Records.
6. Payment of Fees. All fees associated with production of the District's Public Record requested by the person inspecting said Public Record, as set forth in Paragraphs 4 and 5 above, shall be paid by the person inspecting said Public Record before or contemporaneously with the delivery or inspection of said Public Records.