RESOLUTION OF THE BOARD OF DIRECTORS OF THE WIDEFIELD WATER AND SANITATION DISTRICT
Colorado Open Records Act Rules and Policy
WHEREAS, the Widefield Water and Sanitation District (the "District") is a quasimunicipal
corporation and political subdivision of the State of Colorado located in El Paso
County, Colorado; and
WHEREAS, as a governmental entity, the District is subject to and required to comply
with the Colorado Open Records Act, § 24-72-200.1 to —206, C.R.S. ("CORA"); and
WHEREAS, CORA permits the adoption of policies specifying the applicable conditions
concerning the research and retrieval of public records, including the imposition of a research
and retrieval fee; and
WHEREAS; to provide guidance to persons who submit requests for public records to the
District pursuant to CORA, the District desires to adopt an updated policy regarding requests for
public records and the research and retrieval fees that apply when responding to CORA requests;
and
NOW THEREFORE, be it resolved by the Board of Directors of the Widefield Water and
Sanitation District as follows:
1. The Board approves and adopts the "Policy Regarding Requests for Public
Records — Research and Retrieval" attached as Exhibit A to this resolution ("CORA Policy").
2. The CORA Policy adopted pursuant to this resolution shall supersede in their
entirety any and all prior Colorado Open Records Act policies of the District, including the
policy approved and adopted on June 19, 2012 by resolution of the Board titled "Fees and
Charges for Requests Made Pursuant to the Colorado Open Records Act."
APPROVED AND ADOPTED this 17th day of June, 2014.
WIDEFIELD WATER AND SANITATION DISTRICT
President, Board of Directors of the Widefield
Water and Sanitation District
Attest:
Secretary
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Exhibit A
POLICY REGARDING REQUESTS
FOR PUBLIC RECORDS — Research and Retrieval
Requesting Public Records
To request public records, contact Cockrel Ela Glesne Greher & Ruhland P.C. AT 303-218-7200 who will identify
the designated custodian for the requested records. Records requests must be in writing and
directed to the designated custodian of records. General emails to the District (or inquiries on
the District's website or social media sites) will not be treated as records requests under CORA.
Requests must be submitted to and received by the designated records custodian.
All requests must contain the following information:
• Description of the records being requested. Describe the request as specifically as
possible. If you are uncertain about which records contain the information you are
seeking, provide a description of the type of information you are searching for, including
date ranges.
• If photocopies or electronic copies are being sought, your contact information and
preferred method of delivery of the records.
Limitations
The District will only produce those documents as permitted by CORA. Documents that are
prohibited from disclosure under CORA will not be released.
Fees and Costs
Fees for research and retrieval of public records may be imposed at the discretion of the records
custodian as follows:
Hour - No Charge
More than 1 Hour - $30/hour
Hourly research and retrieval fees may be adjusted for inflation pursuant to C.R.S. § 24-72-
205(b). Other fees may be imposed at the discretion of the records custodian consistent with the
provisions of CORA.
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