FOREST LAKES METROPOLITAN DISTRICT
RULES AND REGULATIONS
SECTION 4.7 INSPECTION OF PUBLIC RECORDS
4.7 Inspection of Public Records.
4.7.1. Public Records "Public records" means and includes all writings made, maintained or kept by the Forest Lakes Metropolitan District for use in the exercise of functions required or authorized by law or administrative rule or involving the receipt or expenditure of public funds. "Writings" means and includes all books, papers, maps, photographs, cards, tapes, recordings, or other documentary materials, regardless of physical form or characteristics. Excluded from this definition are records prepared in connection with the conduct or in anticipation of litigation and such records subject to an attorney-client privilege and such records as to which inspection may be denied pursuant to C.R.S. 24-72-204.
4.7.2. Open Access. Public Records Open to Inspection and/or Copying. All public records of the District as qualified above shall be open for public inspection by any person at reasonable times upon submission of request therefore to the District Manager in the required form.
The District Manager shall then make appropriate arrangements with the party requesting the records and the official custodian of such records for inspection and/or copying. Under ordinary circumstances inspection and/or copying shall be afforded to the requesting party within three business days of receipt of the request by the District Manager.
4.7.3. Inspection and Fees. Inspection shall take place in the presence of the official custodian of the requested records or an authorized agent thereof. Inspection requiring more than one hour may be required by the official custodian to be continued on a day-to-day basis. A standard copying fee will be charged unless actual costs exceed that amount. A reasonable research and retrieval fee may be charged in accordance with the most current Rate sheet and Board-approved Resolution.
4.7.4 Certification, Copying and Pre-payment. Will be performed by the official custodian upon designation of the records to be copied by requesting party at a charge allowed by Colorado Law and confirmed by resolution by the Board of Directors. The official custodian may provide the requester with a time and cost estimate, which may require a pre-payment before processing the payment. If the requestor pays for more time than is spent processing the request, the requestor will receive a refund.
4.7.5. Timelines. Within three working days of receiving the request, the official custodian will notify the record requestor that a copy of the record is available but will only be sent once the custodian either receives payment or makes arrangements for receiving payment for all costs and fees associated with the request for and transmissions of the public record, unless the custodian has waived all or some of the fees. If the three working days cannot be met, the official custodian will provide the requester with written notice that extenuating circumstances exist and that the records request will be delayed. Extenuating circumstances impacting the Response Time are as defined in accordance with C.R.S. 24-72-203(3)(b).
4.7.6 Absence of Records. If the public records requested are not in the custody or control of the official custodian, notification of this fact will be made to the requesting party in writing if requested. In such notification the official custodian shall state in detail to the best of his/her knowledge and belief the reason for the absence of the records from their custody or control, their location, and what person then has custody or control of the records.
4.7.7 Denial of Public Records. The Open Records Act permits (and in some cases requires) the official custodian to deny public access and disallow inspection of specific documents and under specific conditions in accordance with C.R.S. 24-72-204(1).